Power BI is a powerful tool for reporting and business intelligence, but like many platforms, it can quickly become a liability if not set up correctly.
This week, we helped a client whose dashboards had suddenly stopped working after a key staff member left the business. The problem? Everything had been built under that individual’s personal Power BI account – meaning when their licence was removed, all the reporting broke.
It's a surprisingly common setup: one person builds all the dashboards, publishes them from their own account, and no one else has access or control. While it might work in the short term, it creates serious risks:
Reporting breaks when the user leaves
No visibility or access for the wider team
Zero continuity or handover
Insecure sharing of sensitive business data
Our team, led by Jonathan, rebuilt the entire reporting structure using Power BI Workspaces – a feature designed for exactly this scenario.
Now, instead of dashboards tied to one person, they’re:
Centrally managed
Securely shared across departments
Easy to update and maintain by multiple team members
Resilient to changes in staffing or access
The business can now rely on their dashboards without worrying about losing access or breaking connections. It’s a scalable, secure approach that aligns with how Power BI was meant to be used – and it’s one less thing they need to worry about.
Need help making your Power BI setup more resilient?
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